Archive UGK (Kronos) Data – Preserve Records for 7–10+ Years

The Challenge


You’re leaving UKG (Kronos), but…

  • System Performance with query times and database lag impact productivity.
  • Compliance with retrieval or archived records for audits is time consuming and error prone.
  • Cost of maintaining historical data in the active database increases storage.

The Solution


JK Seva archives your UKG data into a secure, searchable, read-only portal. Teams can find payroll, benefits, timekeeping, and employee history in seconds with ease.

Let’s simplify Data Archiving

Core Features

  • Secure Storage Archived data is stored in an encrypted, access-controlled environment. SOC 1 and SOC 2 compliance.
  • Data Access Authorized users use a dedicated UKG portal or module with built in reporting tools for generating compliance reports.
  • Advanced Search Functionality and integration with Single Sign-On (SSO) streamlining access for enterprise users.
  • Retention and Disposal Supports customizable retention schedules, retaining data for periods mandated by law (7-10 years). Once retention periods expire data can be purged in accordance with organizational policies and legal requirements.

Our Steps

  • Define Clear Policies Establish data retention and archiving policies aligned with regulatory and business needs.
  • Engage Stakeholders Involve HR, IT, and compliance teams early to ensure alignment.
  • Leverage UKG Expertise Utilize JK Seva’s implementation services for seamless setup and configuration.
  • Train Users Provide training on accessing and retrieving archived data to ensure adoption.
  • Monitor and Optimize Regularly review archiving processes to adapt to changing regulations or business needs.

JK Seva Professionals & Process

  • UKG Experts A partner since 2002, JK Seva specializes in UKG Workforce Central (WFC), UKG Pro Workforce Management (WFM), UKG Pro, and Boomi.
  • Proven Audit and Discovery Templates Streamline validation.
JK Seva

Secure Structure

  • Encryption in transit and at rest
  • Role-based Access with MFA and full audit trails
  • Documented Backup and disaster recovery
  • Flexible Retention Policy with legal support
  • Immutable/WORM storage & Object Lock configurations

Personalized Timeline

  • 30 Days – Data inventory, access approvals, extraction plan, and proof-of-concept searches
  • 60 Days – Full extraction, indexing, and report validation with business owners
  • 90 Days – Go-live, Infor retirement, and delivery of SOPs & Audit packages

Pricing Model

  • Fixed-fee for discovery & extraction; predictable monthly/annual support.
  • Optional add-ons: SSO integration, additional report packs, custom exports, extended retention
  • Cloud storage: priced by volume & access patterns (standard/archival tiers)

Proven Results

  • Performance Improvement Systems response time improved by 40%.
  • Compliance Simplified Audit preparation time was reduced by 60%.
  • Cost Savings Annual storage costs decreased by 25%
  • Security Enhanced Encrypted storage and audit tail ensured compliance with HIPPA and GDPR.

Next Step

For Question or to Schedule an Assessment
We’ll review your modules, retention requirements, and success criteria, then deliver a custom solution and total cost comparison.